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 +Generator Members Annual Meeting Minutes September 10th, 2018
  
 +Meeting Facilitator:​ Jake Blend
  
-**Generator Member Minutes**+In attendance: Jake Blend, Jon Weisbecker, Steve Mermelstein,​ Karen Freeman, Daryl Stultz, Brook Martenis, Cooper Feiner-Homer,​ Beth Robinson, Chris Thompson, Melissa Seib, AJ Rossman, Jean Cherouny, Matthew Flego, Linda Beal, Thomas Waters, Alex Hahl, Ethan Goldman, Pete Moore, Elliott Katz, Jon Landell, Alex Costantino, Ken Howell
  
-**Monday, August 13**+Welcome: Jake Blend welcomed the attendees and called the Generator members annual meeting to order at 6:05 pm.
  
-**Call to Order 5:30 PM**+Directors ReportChris Thompson noted that he officially finished his first year as ED and was greeted with a resounding round of applause. He gave a report looking back at the past year and forecasting ahead, with a slide presentation to accompany his remarks.
  
-**-- -- Introductions:**+Chris began by reviewing highlights from 2017-2018 which included:
  
-**jake blend**+1) Launching 3 new programs – JumpStart, Reckless Ideas and the Somali Sewing Circle, involving close to 650 participants. The new programs helped the Generator be more “outward looking” and forged new partnerships with LaunchVT, UVM and CVOEO. It was also noted that more than 1,000 people came through the Generator for Art Hop this year.
  
-**ezra**+2) Professionalizing fundraising – Beth Robinson’s position was revised to enable her to focus more on development work and the organization has chosen a donor tracking database (Little Green Light) to enhance ongoing donor management.
  
-**leif**+3) Return to profitability – With the addition of long format classes organized by Sarah Sprague, classes are full and revenue is up. Also, the number of individual dues paying members increased 25% from 80 to 100 since the beginning of 2018 and corporate underwriting of programs has risen ($60K raised for Spark alone). The Generator is finishing 2018 in a good financial position and has more than $150,000 in the bank, with 6 months reserves a healthy financial metric.
  
-**al larsen**+4) Challenges – Chris noted how surprisingly disruptive 1 to 2 people can be out of 400+ members and said the result has been that the organization has become more structured and tightened up operations. He also mentioned that the increase in new programming has stretched the staff very thin and burnout is a concern that he worries about.
  
-**darryl**+Looking ahead to 2018-2019:
  
-**jean**+1) Five new programs are coming on-line: DesignLab, Spark, AR/VR incubator, JumpStart Collegiate and the Business of Art programs.
  
-**chris**+2) Professional and appropriate staffing – Elliot Katz came on board as the Director of Operations. Jon Weisbecker, who started as an AmeriCorps member, is the new Volunteer & Outreach Coordinator and taking on volunteer management responsibilities from Beth so she can focus more on Development. A goal is to increase the hours of existing staff so the organization has more staff working full-time. Chris sadly noted that Annika Rundberg will be leaving her part-time communications role at the Generator for full-time employment elsewhere.
  
-**steve**+3) New 3,000 square-foot flex space – The Champlain College makerspace will merge with the Generator. A new flex space will be created and open October 1st in the vacant adjacent area. To be shared between Generator and Champlain College, the space will include a permanent location for the AR/VR Lab, computers for the Champlain students and a much larger event space. All Champlain students will have free Generator memberships.
  
-**pete**+4) Professional card access system – As part of the flexspace fit-up, Champlain College will cover half of the $13,000 cost of a professional access card system, the lack of which has been a big operational issue the past year. The new system will increase overall security, including adding card access to the wood and metal shops. All members will get new picture ID access cards.
  
-**ken**+5) Merger of Champlain maker lab with the Generator – Chris is working out the final details with the college. The merger will bring new equipment to the Generator including a resin 3D printer and 2nd laser cutter and nine new lab techs to support members. The presence of the students will bring more energy during the quiet daytime hours and help create a more welcoming space. The merger also provides the opportunity for members to have a task done by a tech on a piece of equipment that the member was not certified. Other elements discussed included making sure the student techs get the certification training and the potential for equipment scheduling issues, particularly the heavily used laser cutter, with the influx of students. Ken pointed out that the college will be bringing a laser cutter to the Generator as part of the merger and they will be mostly using the equipment during the day hours, so he doesn’t anticipate this will be a problem. It was noted that there will be times where the student techs will be less available around vacations and exams, but over the summer the Generator will hire other tech capacity. Chris was asked if there will be any changes to the Generator’s operating hours. He noted that while studio members have expanded access that the general practice is for the Generator to be closed during the middle of the night. Safety is a concern and studio members that need to be there after midnight should let staff know. He mentioned the possibility for some flexibility in the future for different kinds of expanded access, with the parameters and costs of that not yet figured out.
  
-**-- -- Directors update:**+6) Financial plan for sustainability – Overall, the Generator is a financially successful makerspace. A major strategy for reaching financial sustainability is increasing the amount of earned income, with less reliance on grants and philanthropy. In 2017 earned income was 30%, the target for 2020 is 60%. The organization is on track with FY 18 ending at 37% earned income and the FY 19 budget increasing that number to 48%. For FY18 the actuals were $605,600 in income and $435,257 in expenses. The FY19 budget has $589,085 for income (a purposefully conservative number) and $573,545 for expenses with a majority of added expenses budgeted to pay for added staff and increased hours.
  
-**Chris ​Arthop! Stone cutters barcrazy stuff, tons of stuffAnyone who is not participating yet should -**+2018-2019 Operations plan: Elliot Katz stated that he had been on staff 3 monthsand received a hearty round of applauseHe sees his role as helping members succeed and has focused on safety and operational improvements. Getting the metal and wood shops more organized, with the tools in user-ready condition, has been a priority since he arrived. An outside hot shop/​foundry ​is envisioned for next summer. Elliott wants to hear from members what they need and want, and welcomes direct and ongoing feedback. A number of meeting attendees wanted to see a vertical metal cutter added to the metal shop. An overhaul of the woodshop dust collection system was mentioned. Elliott agreed that it does not always operate optimally, but noted lack of proper maintenance is as much of a factor as the equipment. He will have an analysis done of the motor to make sure it is adequately performing, but also wants to codify the best practices and make sure the volunteers are trained about so the system can be properly maintained.
  
-**Dog *enters roommeeting pauses ***+Mixed Reality Lab: Jake reported that the AR/VR Lab launched at the Art Hop with a well-received kayaking simulation. Jake shared the “Squid Hitcher” devicea low tech-high tech user interface component of the kayaking activity that helps people get comfortable with using VR technology. The permanent setup in the new flex space will be a huge improvement for the reality lab. He thanked Brook Martenis, Pete Moore and Rachel Hooper for their roles in helping make the lab happen.
  
-**Chris - Last call for arthop, lots of posterslots of advertising. Arthop ​is a great way for people to get to know us .... we're really making it big this year.**+Design Lab & Spark Programs: ​Chris mentioned Rachel Hooper’s and Jon Weisbecker’s roles in developing these two very ambitious education and outreach programs. DesignLab was launched this summer with 200 teen participants engaged to date and a target goal for the year of 600 student interactions. This STEM/​entrepreneurship program connects 7th-12th grade youth with Generator member mentorsprovides weekly project-based workshops and is a collaboration with area nonprofit organizations and schools.
  
-**On champlain college -**+Spark, a STEM program for high school girls, will team small groups of young women with mentors working on products and systems that can have a social impact. Pitch between the teams will occur twice a year with implementation funding awarded to the winners.
  
-**1) Flex Space - Within the next few months a 3000 sq ft expansion ​to Generator ​will be introduced [that will be shared between generator ​and champlain] ​.... whoever at champlain wants to use the space will determine what it will become. Lots of space for larger events ​and speakersWorking with Champlain to make card system [for the whole building] ​.**+Election of Board Representatives:​ Jake explained that there are three member representatives ​to the Generator ​Board that are elected at the annual members meeting. This past year the member reps were Jake, Jean Cherouny ​and Ben ColbournBen is not seeking reelectionThere are three members that have been nominated and are on the ballot ​for this year’s election: Jake Blend, Jean Cherouny ​and Steve MermelsteinFollowing discussion on forgoing the paper ballot in favor of show of hands, Jake made a motion, seconded by Daryl to approve ​the three names on the ballot. The motion carried unanimously.
  
-**2) Makerlab - Provost proposed that the Champlain Makerlab will be merged with GeneratorA petition by concerned students has emerged raising questions about the implementation of this change.... [students are worried]**+Adjourn Motion to adjourn approved, and the meeting adjourned at 7:35.
  
-**What this means for us - There will be an influx of Champlain students in the space, Champlain staff working within the space to provide assistance to students, more classes, etcWe will also receive tools that previously belonged to the makerlab, such as the laser cutter -** +.
- +
-***murmurs, light clapping *** +
- +
-**Dog - *Bark*** +
- +
-**Chris - Memberships are doing great. Working on a lot of grants ...** +
- +
-**The volunteer program is something we are trying to figure out. The program is really what makes generator work, but we will start to have a lot of work study students joining us as well. The idea was that by changing the name [of volunteers] to scholarships,​ it will be much more easier to raise money through our outreach program ...** +
- +
-**... There will be an application system that matches people to positions that fit their skill sets -** +
- +
-**Gene - Does this mean there will be a cross-pollination between Champlain, saint Michael'​s [and generator members] ....** +
- +
-**Chris - There will be a lot more work study folks here ... we're figuring out new ways that [high schoolers will use the space as well] ..... design lab for teenagers, spark which is just for girls, a whole program that involves that. Jump start is looking to launch new cohorts ... students and summer programs.** +
- +
-**-- -- General Announcement:​** +
- +
-**Steve - Just a reminder that this is the last week we can apply to be part of the maker faire . . .** +
- +
-**Chris - Oh that reminds me: Roadpitch: Normally roadpitch is something you have to apply for ... [roadpitch desc] ... we get 2 spots automatically for this event ....If you're interested email me [ director@generatorvt.com ] The winner of which will go on to the competition held at Champlain College. Jake and Pete .... mixed reality ...** +
- +
-**Jake - I did this before ... it's kind of amazing ... if you have an idea, you can get up their and pitch to people that provide really great feedback and possibly investors .... even though I didn't win, the contact and feedback was worth way more than the prize money. I encourage anyone to apply. Leif! I** +
- +
-**[REDACTED]** +
- +
-**Jake - Okay, uh redact that!** +
- +
-**Chris - Also, we're hiring two positions, one is an Americorps position and another is an Outreach position. .... both are 20 hours a week, but one is an Americorps position. The outreach position will ...** +
- +
-**Ken - About the maker faire, there'​s a night portion as well .... illuminated night portion ... there'​s also this kind of .... rave thing happening... yeah yeah ... bioluminescence ... projection mapping...** +
- +
-**Chris - If they'​re giving you a free table, just do it! it's kind of ridiculous.** +
- +
-**Jake - Do the day tables roll over into the night tables?** +
- +
-**Steve - it's kind of up to you. If you sign up for both you'll be inside.** +
- +
-**Gene - [ABOUT CHANGE THE STORY] I've been in and out, and I wish I was here more .... I realize that I had a change in my viewpoint and perspective when I went to that meeting. You have to be a force .... I was really shocked when I observed the way I interacted in groups. It is much broader and implicit than what we usually know.** +
- +
-**Chris - yeah its really amazing .... if you'd wanna run an event here ...** +
- +
-**Gene - Next Sunday night I'd love to invite you to ... I'm working on a new [Rollerblade painting event, description] I guess I'm just trying to fabricate new ways of expression ...** +
- +
-**[scheduling discourse]** +
- +
-**---** +
- +
-**Jake - Moving on! Next month, town hall meeting. We will be elected members representatives to the board.** +
- +
-**[Member representative description]** +
- +
-**Dog - Sniff Sniff. *sneaks into learning lab, escorted out by leif*** +
- +
-**Al - *wanders off*** +
- +
-**Jake - Walls are too Bare! we need posters.** +
- +
-**Gene - Did it say that member representatives should be current members?​** +
- +
-**Chris - .... it would be awkward if they weren'​t -** +
- +
-**Jake - I'm gonna leave that loophole wide open just to see if we suck that much -** +
- +
-**[ clamor, ruckus ]** +
- +
-**Chris - Let us know if there is anything we should consider for the town-hall meeti -** +
- +
-**[flurry of suggestions]** +
- +
-**Gene - .... so the staff takes care of setup ...** +
- +
-**Jake - Yeah, Beth's been out ... trying not to put too much on her plate ... we'll figure it out by the end of the month .... including interest in being member representatives.** +
- +
-**Gene - Will there be a party after .... if it would be cool to have sharing groups after .... Is it done once we're finished with the voting and ....** +
- +
-**Jake - I need to figure out what a town hall meeting is -** +
- +
-**[Jake reads search result for town hall]** +
- +
-**??? - When is it?!** +
- +
-**Jake and Chris - It's September 10** +
- +
-**Jake -** +
- +
-**Town hall meetings, also referred to as town halls or town hall forums, are a way for local and national politicians to meet with their constituents,​ either to hear from them on topics of interest or to discuss specific upcoming legislation or regulation.** +
- +
-**Dog 2 - *Bark* *Bark* .... *Bark*... *Bark*... *Bark**Bark**Bark*...*Bark*** +
- +
-**Jake - .... Possible organization committee. All good?** +
- +
-**[all is good]** +
- +
-**-- -- MEMBER BUILD:** +
- +
-**Leif: the last project hit most of goals, but the final goal .... make it simple enough for kids to build .... last one was not so much musical as much as what CAN we do .... interesting but not musical... too large to build .... most important piece was NOT ENOUGH BLINKING LIGHTS** +
- +
-**[laughter]** +
- +
-**What I propose is a** +
- +
-**6x6x24in case** +
- +
-**a lot more things to make better noise.** +
- +
-**Sequencer,​ analog drum kick,** +
- +
-**Good bass sounds, good kick sounds, good hi hat** +
- +
-**Analog model of TR 808** +
- +
-**8 bit lofi visual drums,** +
- +
-**two analog percussion modules - staccato in nature** +
- +
-**four arduino based synth that ... in the middle of your performance,​ that can be patched on the fly** +
- +
-**Clock generator** +
- +
-**2 different mixers - one is for the drums .... another is a stereo mixer ..... lets you place sound ...** +
- +
-**reverb unit** +
- +
-**Sampling machine** +
- +
-**7 arduino nanos,** +
- +
-**2 [unclear]** +
- +
-**Around $270 once the boards are made.** +
- +
-**[ Al wanders back]** +
- +
-**Leif - reduced depth in the new case, basically squash things. another major goal is that EVERYTHING is now open source. All are either .... that I've created or created already.** +
- +
-**I'm asking for 450 Dollars of member money. I'm going to be performing at art hop.** +
- +
-**[Jake claps loudly ]** +
- +
-**Jake - Pete! Why aren't you clapping?​** +
- +
-**[ keyboard noises ]** +
- +
-**Leif - The Goal is to have this ready for spark, which is early October.** +
- +
-**Chris- The high school kids who have been identified as music nuts will be thrilled if we can sneak this in on them .... Not many people have done this before ...** +
- +
-**Leif - A Lot of makerspaces have a common place where people will have access to a open source creations .... github .... if you put the code up there the geeks will come ..... raise awareness online for Generator as a whole. .... YES any questions** +
- +
-**Steve - Motion to support this bill** +
- +
-**Chis - I second that** +
- +
-**Jake - Can I second that? Am I allowed to -** +
- +
-**Darryl - Is there still the official system for submitting these member proposals -** +
- +
-**Jake - Yes, and he submitted them officially [ through the official thing ] official ... official .... Do you all [read: y'all] think that this should be my role to create buzz about these things - I'm for more posters honestly -** +
- +
-**[Laughter,​ clamor]** +
- +
-**Gene - Kickstarter?​ I think Kickstarter ....** +
- +
-**[misc discourse]** +
- +
-**Gene - .... Community focused projects are always .... Has this money already been given. I'm shocked because I thought the whole process was more straightforward -** +
- +
-**Leif - Finding the steps in a clear and concise way is not happening right now .. it may be better for the cohesion of the entire membership ... the meeting and the voting on things - Nobody knew that I was coming here today** +
- +
-**Gene - I Think we should vote on this !** +
- +
-**[Voting noises]** +
- +
-**Jake - How about - Request for membership proposals on the week after the meetings.** +
- +
-**Gene - if it's in danger of not passing -** +
- +
-**....** +
- +
-**Al - Just an announcement at the meeting -** +
- +
-**Jake - stuff just gets buried. Everyone gets so many emails that its very hard to find. We need posters -** +
- +
-**Leif - you're complicating this a little. There is a requirement ... you don't have to be the person to generate a lot of hype.** +
- +
-**Gene - So lief lets say [example] how do I excite other people? Who is responsible for generating that interest.** +
- +
-**Lief - I don't think that's what I'm saying.** +
- +
-**Gene - I've come to the sense that that's always the way its been done .... Well I'm sure it will be noted in Minutes that ...** +
- +
-**Jake - I think there'​s been a lot noted in minutes -** +
- +
-**Gene - [unclear]** +
- +
-**Jake - ALL IN FAVOR of supporting liefs proposal?​** +
- +
-*** Proposal passes unanimously *** +
- +
-**[Al returns]** +
- +
-**Al - Wait I didn't get to vote.** +
- +
-**Jake - well, that looks like the end -** +
- +
-**Steve - I want to submit another request. ​ We talked about it - I just wanted to give an update on the drone course** +
- +
-***video plays, loud techno music blares*** +
- +
-**So we've been on local television .... and national television .... today show .... I've lost count of the newspapers. Everyday I have more interview requests and its .... thank you for your help and support.** +
- +
-**Chris - And it was a member build, am I right? BRAVO** +
- +
-**[claps]** +
- +
-**Steve - One of the things we learned through this process is that the power system we initially envisioned is that the power system that we are using is not ....** +
- +
-**We want to have our own power system that will be compliant with everything, also we want one that will be portable so that we can take it on the road ... makerfaire ....** +
- +
-**Asking for additional obstacles ....** +
- +
-**Jake - Discodohedran.** +
- +
-**Steve - I came up with a very similar idea [presents very similar idea] that's included in this. We will make two of this octagon shaped obstacles ....[presents budget proposal]** +
- +
-**Chris - [ Budget is less that ]** +
- +
-**Steve - A couple meetings ago we were ensured that the money would continue -** +
- +
-**??? - We ensured that support would continue, not necessarily the same budget.** +
- +
-**Jake - We have 50 dollars to vote on. it's not a 50 dollar project so ... present it next time at the town hall?** +
- +
-**Gene - do you want to make that decision alone or do you have time -** +
- +
-**Steve - would it be possible to allocate future months for this project? We need to do this .... so we don't run into potential problems with fire code violation ....** +
- +
-**Jake - that might be an Elliot question. I don't know if that's fair for anyone who wants to do builds in the future .... that's maybe a different question that can’t be answered right this minute. What do you think you'd have to do to get it compliant as it is?** +
- +
-**Steve - uh, we could, let me see ....** +
- +
-**Jake - What do you think it would cost to keep it as it is, sorry to put you on the spot** +
- +
-**Steve - no no, I appreciate it ... so it would actually be, uh, let me get my calculator ... $231.54 to get the stuff we need to .... solve the problem.** +
- +
-**Jake - that's way easier to manage than ....** +
- +
-**Jake - I would uh motion.** +
- +
-**Steve - I think it would be pretty embarrassing if we couldn'​t keep it up [ considering its draw] . if you wanna use it a number of times you have to be a member, if you wanna .....  it's about uh, four, generator members who use it in addition to me.** +
- +
-**Lief - Do you have an approximate size for the octagon shape?** +
- +
-**Steve - its going to be 24 inches long and ..... I'll etch generator on the side. I've had three members, in addition to me working on it and ... there'​s .....** +
- +
-**So for $232 I propose to bring it up to code .... I didn't know that it was getting generator into trouble ....** +
- +
-**Call to vote on the vote to vote?** +
- +
-**Steve made the motion?** +
- +
-***discussion about the motion*** +
- +
-**Jake - all in favor AYE** +
- +
-**• most is in favor *** +
- +
-**Jake - All in favor of ending the meeting?​** +
- +
-**• All is in favor *** +
- +
-**Meeting ends - 6:57 PM** +
- +
-\\+
  
  
september_2018.txt · Last modified: 2018/10/11 07:37 by usrbingeek